From shared project to scheduled meeting.

Here's what happens for the person organizing a project, and for the people they invite.

For organizers

1. Sign in with your work email

   You get a secure link. No password.

2. Connect your calendar and set your hours

   Connect the Google or Microsoft calendar for the email you signed in with, free/busy-only access. Choose the hours you're available each day, in your own time zone; you can change them for any project later.

3. Create a project and request availability

   Enter each person's work email. Add a co-owner if you share the project.

4. Watch the board fill in

   As people approve, their free and busy time appears, along with the hours they've chosen. Overlap is highlighted automatically, in your own time zone.

5. Schedule

   Choose attendees and a length. Opalpane suggests times inside everyone's hours and sends the invite from your calendar with a Teams or Google Meet link, optional repeats and reminders. Replies show up in Opalpane.

6. Archive when you're done

   The project becomes read-only and stops reading anyone's calendar. Unarchive it any time.

7. Optional: link your other accounts

   If you also use Opalpane with another email, link it to switch without signing out and see all your accounts on one board.

For the people you invite

1. One email

   It says who is asking and for which project.

2. Review and approve

   Connect the Google or Microsoft calendar for the email the request was sent to, with free/busy-only access, or decline. Nothing is shared until you approve.

3. Choose your hours

   Pick when you're available for this project, in your own time zone, or use the same hours as your other projects. Outside them, you show as unavailable.

4. Stay in control

   Each week you confirm that you still want to share, and see how many times your availability was checked. Skip it, or stop sharing at any time, and access ends. You can also disconnect your calendar or delete your account from the Account page.

Built-in safeguards

• Free/busy only

  No titles, attendees, locations or notes.*

• Your own calendar only

  Each account connects only the calendar for its own sign-in email, confirmed with Google or Microsoft.

• Per project, per person

  Sharing is granted for one project and one person at a time. Teammates see your name, never your email address.

• Your own hours

  Outside the hours you choose, you show as unavailable and no one is offered that time.

• Weekly confirmation

  Everyone reconfirms, project owners included. Access ends automatically if it isn't renewed, and you can stop sharing at any time.

• Scheduling is separate

  Scheduling is a separate permission from sharing availability.

• Owners stay in control

  Project owners can remove members at any time.

• Encrypted connections

  Calendar connection tokens are encrypted at rest.

• Archived projects read nothing

  Once a project is archived, Opalpane stops reading calendars for it.

* Free/busy only by default. In specific cases, to meet a particular need, a customer can choose to share meeting titles and locations within a Pro+ project. Sharing is opt-in for each member.